Skip to main content

Open Access at the Library: FAQ


What is Open Access?

Open Access is a model that opens up access to scholarly publications and makes them universally accessible without fees.

How does the Library support Open Access?

The Library supports open access by encouraging faculty to deposit the results of their research in the university's institutional repository, e-scholar.

The Library can help you determine the best strategy for making your work open access. Your subject librarian can help you find a subject repository in which to deposit your work or help you understand publisher open access policies.

The Library does NOT pay for or subsidize author publication fees for open access publications. Most research grants factor publication costs into total funding.

How can you make your work Open Access?

For articles: Use the Green Open Access model to deposit a version of your full length articles in the UOIT institutional repository, e-scholar, or deposit a version of your full length articles into a disciplinary subject repository.

Most publishing agreements allow you to deposit a version of the article manuscript after peer reviewer. Carefully review your publishing agreement or learn about a given publisher's standard policies in the SHERPA/RoMEO database to determine if you are able to deposit your work in a repository. If your standard agreement does not allow this, you can negotiate the publishing agreement with your publisher.

Use the SPARC Canadian Author Addendum to assist with negotiating your publishing agreement. This addendum, when signed and sent to your publisher or editor, modifies the terms of the publication agreement to allow you to reproduce your work in the future for non-commercial purposes and to deposit it in an institutional or disciplinary repository.

Use the Gold Open Access model to publish you articles in an open access journal. Some open access journals charge a fee, often referred to as an article processing fee, to publish in their journal. Article processing fees vary by publisher, but can range anywhere from $3 to $5,000. Article processing fees are an allowable expense for most grants. The Library does not pay for or subsidize author publication fees for open access publications.

For data: Contact Meghan Miller,, for details on how to deposit your data.

Why should you consider making your work Open Access?

Open access increases availability and distribution of research and has been proven to increase research impact. Open access results in increased downloads of publications and has been linked with an increase in article citations. The increased presence and availability of work has a positive impact on author reputation and helps to attract potential collaborators, while ensuring compliance with funder requirements and sharing knowledge from publicly funded research.

How to comply with the Tri-Agency Open Access Policy on Publications.

The Tri-Agency Open Access Policy requires that research publications from NSERC and SSHRC grants awarded May 2015 onwards, and CIHR grants awarded January 2008 and later, must be made openly available and freely accessible within 12 months of publication.

There are two ways to fulfill these requirements.

1. Deposit your work free of charge in an institutional repository, such as e-scholar@UOIT, or a subject repository. If you wish to take advantage of this option, make sure the author agreement you sign with the publisher allows you to make this deposit. You must deposit a final full-text peer-reviewed manuscript (post-print) or the published version where allowable. This copy must include all tables, figures, images and appendices (Tri-Agency FAQ).

2. Publish in an open access journal. Some open access journals charge Article Processing Charges (APCs) to fund their publications. APCs are an allowable expense for Tri-Agency grants. You are still encouraged to deposit a copy of your final, peer-reviewed manuscript in an accessible online repository immediately upon publication, even if the article freely available through the journal's website (Tri-Agency FAQ).

Making a version of your article available on your own website does not meet the conditions of the policy. The Tri-Agency FAQ states: "Although making articles available on a personal website is permissible, the Agencies require that a copy also be made available through an online repository or journal within 12 months to reach a broad audience more effectively and to ensure long-term accessibility."